Overview


The Internet is growing at an exceptionally fast and exponential rate. With hundreds of millions of web pages on the Internet today it is very easy for your site to get lost amongst the incredible amounts of information available. To navigate through this mass of information, Search Engines are used as an efficient tool to help users find what they are looking for. Most Search engines will index your site for free, but firstly they must know about it's existence on the Internet. To achieve this task, you will need to submit your site address (URL) to each and every Search Engine.

There are literally thousands of Search Engines and Link Directories available on the Internet today, and this number is steadily on the increase. To manually submit your web site address (URL) to all of the Search Engines will take months of your precious time. SubmitWolf can accomplish the same time consuming task in a matter of minutes!

SubmitWolf is a truly sophisticated automated Submission Wizard for the promotion of Web Sites on the Internet. It can list an URL with hundreds of Search Engines and Link Directories literally within minutes.



SubmitWolf - Features Overview

Features Overview





SubmitWolf - Program Versions

Program Versions


There are three basic versions of SubmitWolf, a Demo version, a standard version and an Enterprise Edition.




SubmitWolf - Registering Your Program

Registering Your Program


To register and upgrade your software, you will need to obtain registration details. To purchase a registration key from the Trellian web site, Select Register from the Help menu of SubmitWolf, and click on the "obtain registration key" link. Alternatively you may purchase the software from an authorized Trellian software reseller.

Once you have all of your details ready, follow these steps to register SubmitWolf.

Step 1. - Select Register from the Help menu.



Step 2. - Enter your registration details. Registration details are case sensitive. Your username will be the email address you registered with. If you have lost your registration details, click the relevant link on the registration window, and follow the instructions. Click the Next button to continue. If your registration details are accepted, a thank you message is displayed



Step 3. - SubmitWolf will then begin searching for any missing components that you may be entitled to download. It will then ask you whether you would like to download these components. Click Yes to upgrade now, or you can upgrade the components at a later date. The upgrade process that follows will update SubmitWolf to the latest version and download the latest submission scripts. If you do not upgrade, the full program features may not be available.



SubmitWolf - System Requirements

System Requirements


Operating Systems:
   Microsoft Windows 95/98/Me
   Microsoft Windows NT/2000/XP

Internet Browsers:
   Microsoft Internet Explorer 5.x/6.x
   Netscape Navigator 5.x/6.x

CPU/Processors:
   Intel Pentium I, II, III, IV, AMD or compatible

RAM/Memory:
   16Mb or greater (64Mb recommended)

For further information, we suggest you take a look at http://www.trellian.com/swolf/index.html.



Upgrading

Upgrading


To keep SubmitWolf current, script upgrades should be installed. These upgrades are released at daily.

To download the latest upgrades, select the Upgrade option from the File menu. LiveUpgrade will contact the upgrade server to check if there are any upgrades available.



All available components will be displayed in the selection list. All items that can be upgraded are marked with a red clock icon. To upgrade these items, tick the checkbox next to the program and/or component name and click the Upgrade button.

Items marked by a grey dot have not been installed.

Items marked with a green tick are current and no update is required.



SubmitWolf - FREE Support

Support


FREE email support is offered to all registered users of SubmitWolf.

If you are experiencing problems, or are requiring answers to a technical question, please send us an email detailing the issue, or issues that you are experiencing along with any other related information to our Support Department.

You may contact this department by sending an email to support@trellian.com.


Support Hours:
Open Mon - Fri, 9:00am - 5:00pm (Melbourne, Australia - Eastern Standard Time)

Please include your registration key, and some basic information about your computer and the Operating System you are running. Also, before emailing support, please check the FAQ first, as 90% of all questions we receive are already answered on these pages. You can view the FAQ by selecting FAQ from the Help menu.




SubmitWolf - Acceptable Use Policy

Acceptable Use Policy


The use of SubmitWolf is governed by an Acceptable use policy as outlined below:



Note: We reserve the right to terminate the SubmitWolf license without notice and refund, if the program is used contrary to the above.

The acceptable use policies are subject to change and may do so without prior notice. An up to date list can be found at http://www.trellian.com/swolf/policy.htm




Using SubmitWolf

Using SubmitWolf


This chapter describes how to submit a URL.






SubmitWolf - Before starting

Before starting


If you are accessing the internet via a proxy server, first make sure that the proxy address and port settings are entered correctly in Preferences. If you have a direct connection to the internet, you can leave the proxy address blank, otherwise if the correct address is not specified, SubmitWolf will not be able to connect to the Internet. Your ISP will inform you whether you need to access the Internet via a proxy.


You may need to set the path to your web browser to view web pages and reports in SubmitWolf. Web browser settings can be changed in Preferences



Quick start

Quick start



This section provides brief instructions to get you started quickly

Step 1: Create a new project
Enter a project name in the project name window.

Step 2: Enter URL details
Select on the Project tab Fill in the URL detail fields.

Step 3: Select categories
Select the Category Tab and select categories to submit your web site to.

Step 4: Enter your contact details
Select the Contact Details tab and fill in the contact details.

Step 5: Select the engines to submit to
Select the Engines tab and select the engines to submit to.

Step 6: Start the submission
Click the Submit button.

Results: You can view the submission reports by selecting the Reports tab.



SubmitWolf - Starting A New Project

Starting A New Project


The first step is to create a new submission project file. Each URL to be submitted is treated as a separate project, and you can only submit one URL at a time.

When SubmitWolf is started for the first time, you are prompted to enter a new project file name. Enter a name for the project and click the OK button.
You can create a new project at any time by selecting New Project from the File menu.



If you are starting a new project, but have entered contact details in a previous project, you can select the "Keep current contact details" checkbox. This checkbox is not displayed if there are no existing contact details.






SubmitWolf - Entering URL Details

Entering URL Details


The next step is to enter as much information as possible about the URL (site location) of the web site you are submitting.



Enter the URL information in the Project tab. When you enter the URL, ensure that you include the http:// prefix at the beginning.

You can use Keyword Manager to easily fill in the URL Title, keywords and description fields. To start Keyword Manager select Keywords from the View menu. Click the Import button to import the META tags from your web page. This will start Import wizard which will take you through the import process. You can import META tags from a web page on your computer or directly from the Internet. Ideally you should import the keywords from the page you are submitting.



The most important keywords should be entered in the fifteen boxes provided in order of precedence. You may use single keywords or phrases, and try avoid using general keywords.

Click the OK button to import URL Title, keywords and description fields into the Project tab.

Most of the information on the project tab is required, and some search engines may not accept your submission if these fields are not all filled in. For more information about the fields in the project tab, see the Interface section of the manual.




SubmitWolf - Selecting a Category

Selecting a category


Many Search Engines sort and categorize URLs once they have been received. The next step is to select the categories which best describe your web site. Ensure that the most relevant category is listed first.

Click on the Category Tab to select categories.







Adding a category
Identify which category your web site fits into from the list. Select the most Expand the category listing by clicking the plus symbol next to the category name.

The available sub categories are marked with a green diamond. Select the sub category that best describes your web site and either drag it into the "Submit to" part of the window, or click the --> button.

Repeat these steps to add more categories.






Removing a category
To remove a category, select the category from the "Submit to" part of the window, and either drag it back to the category lists, or click the <-- button.


Note: Submitting URLs to inappropriate categories is contrary to the acceptable use policy. Also, try avoiding use of any more than 1 category per submission (max 3), otherwise some search engines will place you near the bottom of their ranking system. Unless the engine supports multiple category submissions they will select the most appropriate category for your submission and use that instead. This does not guarantee that you will be categorized correctly and you will assume a greater risk of failing in your submission.




SubmitWolf - Entering contact details

Entering contact details


The next step is to enter your contact details.

Select the Contact Details tab.



Most of the information on the Contact Details tab is required, and some search engines may not accept your submission if these fields are not all filled in. The email address entered must be valid as some engines will send a confirmation email that must be replied to.

Warning: The email address entered may be used to send you unwanted email (spam). The email column in the Engine tab shows the average number of emails received after a submission to the engine.

For more information about the fields in the Contact Details tab, see the Interface section of the manual.

Note: Most engines do not publish your contact details, however they may appear as part of your listing on some online directories.




SubmitWolf - Selecting Engines

Selecting Engines


Once you have entered all the details and selected your category, click on the Engines tab to bring up the engine selector screen.




You will be presented with a list of engines that will accept your URL based on the details you have entered.

Select the engines you wish to have your URL submitted to, by ticking the checkbox next to each engine name. You can select/deselect all sites at once by selecting the All folder on the left hand side and clicking the Select All button on the right hand side.
The engines are divided into a number of categories. These are accessed via the folders on the left hand side. Engines in each category can be selected separately.


Image:Category:Description:
EnginesAll the engines are found in the Engines folder
Link ListsThese sites are link directories. Link directories usually list URLs by category. Most Link lists are not searchable are found in the Link Lists folder
Multi SubmitThese sites list your URL with more than one page or site at once. Most are not searchable. Multi Submit engines are found in the Multi Submit folder
Manual Sites These are sites for which SubmitWolf does not have an automated submission script. This is either because it is too difficult to create such a script, the site is too specialized, or a script has not yet been written and may be available in the next upgrade. For manual submission details see the Manual submission section of the manual. Manual Submission engines are found in the Manual folder
TrashThe trash folder contains sites that have been deleted from the other sections. To restore an engine, drag it from the trash into the desired folder.


For more information about the fields in the Engines tab, see the Engine Selector section of the manual.




SubmitWolf - Submitting Your URL

Submitting Your URL


You should now be ready to submit your URL.

Make sure that you are connected to the internet, and click the Submit button. SubmitWolf will display a confirmation screen with a summary of the information to be submitted. All fields with headings that are highlighted in grey are mandatory. SubmitWolf will display an error message if one or more of these fields have not been filled in. You will have to fill in these fields before being able to submit.



This is your last chance to modify any details before submission.Click the Submit button to proceed.

Depending on the speed of your connection, and the number of sites selected, the submission process should take between 2 to 10 minutes.



The Skip button is used only in the Enterprise version, and can be used to ignore certain projects in batch submissions.




SubmitWolf - Connection status window

Connection status window


The Connection status window of SubmitWolf is designed to provide a visual feedback of all the web sites that are being contacted and submitted to. It provides an indication as to which sites are being contacted, which sites are responding to the contact, and the sites that have failed or are still yet to respond. To cancel the submission, click the Cancel button.

SubmitWolf can submit up to 50 web sites concurrently during submission. In the Enterprise version, 1024 web sites can be submitted to concurrently.



Connection status values

Pending:
Sites that have either not received a submission or are yet to respond.

Submitted:
Sites that have successfully received your submission.

MultiSubmit:
Sites that have received your submission and re-submitted it many thousands of times to other sites. These numbers represent how many sites have been successfully submitted to.

Failed:
Sites that have experienced errors with their servers, may have moved or removed their submission page without warning, or that they are simply experiencing temporary network problems. The sites that are experiencing problems or are not responding will usually cause a timeout error and be regarded as a 'Failed' submission. You may view the response the submission received from most sites by pressing the Response button from within the Report Tab.

Skipped:
Sites that have not yet been selected for submission will be skipped, as will sites that are not appropriate for the category or domain that you selected.

Note: If you wish to stop a submission without completing the process, select OK from the status screen and then cancel from the main screen.


Idle:
This means that SubmitWolf has either queued the web page and is simply 'waiting' for a connection to become available, or there is no response from the web site as of yet.

Connecting:
This indicates that the web site in question has been contacted and SubmitWolf is attempting to make a connection.

Connected:
This indicates that the web site in question has been contacted and has made a successful connection.

Resolved:
This indicates that the web site's domain name has been resolved to an IP address.

Timed Out:
This indicates that the web page has not responded, or has taken too long to respond. If this is occurring frequently, try increasing the Time out setting in Preferences.



SubmitWolf - Manual Submissions

Manual Submissions


SubmitWolf has several hundred Search Engines in its database which are not automated at this time. These Engines, which need to be submitted to manually, are listed inside the Manual Folder under the Engines Tab.

If you wish to submit your site to these engines, this has to be done by visiting the submit page of each engine individually. The following steps show how simple it is to perform this type of submission:

Step 1.
From the Engines Tab view, right click on an Engine entry and select Open from the popup menu.
This will take you to the Submit Page of the Engine.



Step 2.
To submit your site, cut and paste the relevant information from SubmitWolf into the online Submission Form.

You can keep track of your manual submissions by marking a manual site as Submitted. Right click on a Manual Engine entry and select Mark as Submitted from the popup menu.




SubmitWolf - Submission Report

Submission Report


To view the submission report, click on the Report Tab. The Report Tab contains detailed information about your submission. For information on report generation for the Enterprise version, see the Enterprise section of the manual.



A small icon next to each Engine name indicates the submission status of that site. This key is also used on the Engine tab. The following key explains the meaning of each icon:

Icon:Meaning: Description:
Submitted The URL has been successfully submitted to the site
Pending A submission has not been made to this site.
Failed A submission to the site failed or returned an error. The exact cause for the failure is given in the report
Moved The response page of this site has moved and SubmitWolf has not been able to determine whether the submission has failed or succeeded
Timeout An attempt has been made to submit to the site, but the connection timed out before the submission was complete.


To view the individual engine response, select the engine from the list and click the Response button.



For more information about the Reports tab, see the Interface section of the manual.




SubmitWolf - Submission Projects

Submission Projects


This chapter describes working with Submission Projects.






SubmitWolf - Saving A Project

Saving A Project


You can force SubmitWolf to save any changes to your Submission Projects by selecting the Save option from the File menu. Projects can also be saved under a different name by using the Save As option instead.



Note: SubmitWolf also saves changes to your Submission Projects automatically. This activity is mainly performed before and during a submission. Also, SubmitWolf will automatically save your project when you load a New Project into the Project List, or when you exit the program.




Deleting Projects

Deleting Projects


To delete a Submission Project, click on the Project tab. Select the project to delete and select Delete from the file menu. SubmitWolf will then confirm that you want to delete the project, or to remove the icon from the project list without deleting the project. Select the option you desire and click the OK button.



Projects can also be deleted using the Project Manager or by right clicking the project to be deleted, and selecting Delete from the popup menu.



Warning: Deleting a Submission Project is PERMANENT, and once deleted, a project can not be restored.




SubmitWolf - Resetting A Project

Resetting A Project


The Reset Project command in the Options menu can be used to reset the status of the project. This will restore the Project to a default state clearing all previous Submission Status flags and settings.

This option should be used ONLY if you wish to re-submit your page to all the Search Engines.(eg: If the page content has changed since the last time you submitted the same page).




Note: There are strict policy guidelines for re-submissions, so please read the Acceptable Use Policy first before re-submitting a site. Frequent re-submissions are considered as SPAM and this may result in the removal or downgrading of your listing from some engines. What this means is that if Search Engines receive the same submission often in a short period of time, they might reject your submission, give you a lower ranking, or even ban you from re-submission all together.

We suggest that you do not resubmit the same web page to the same Search Engines more than once a month.





SubmitWolf - Project History

Project History


Each project has its own submission history which you may use to keep a record of your submissions with. This is a most useful feature and allows you to keep track of the progress of your submission success. Each submission project records the time/date and the number of successful submissions made. To display the Submission History window right click the project icon in the Project Tab and select View then History from the popup menu






SubmitWolf - The Engine Tab

The Engine Tab


This chapter covers the Engine Tab.






SubmitWolf - Site Status

Site Status


A small icon next to each Engine name indicates the submission status of that site. The following key explains the meaning of each icon:

Icon:Meaning: Description:
Submitted The URL has been successfully submitted to the site
Pending A submission has not been made to this site.
Failed A submission to the site failed or returned an error. The exact cause for the failure is given in the report
Moved The response page of this site has moved and SubmitWolf has not been able to determine whether the submission has failed or succeeded
Timeout An attempt has been made to submit to the site, but the connection timed out before the submission was complete.


* Note: if you get too many timeout errors, you should either check your proxy settings in preferences, and/or increase the timeout delay value.




SubmitWolf - Program Buttons

Program Buttons








SubmitWolf - Selecting All engines

Selecting All Engines


To select all engines, go to the Engines tab, then press the Select All button on the right hand side of the interface. You can also select all of the engines in a particular category using the same method. On the Engines tab click on the appropriate category, then press the Select All button on the right hand side of the interface.

You cannot Select All engines in the manual tab. You can only right-click and open to visit the site.

The Pending button should be used if you are re-submitting a project so that you do not get duplicate submissions to the same site.








Grouping Engines

Grouping Engines


Select the engines tab, in the left hand side of the tab, with in the folder tree right click and select New Folder within the folder tree, from the pop-up menu to create your own folder to store engines in. You can then drag and drop engines into your folder or create new ones in the folder using the engine wizard. This is particularly useful for submitting to select groups of engines.








Deleting Engines

Deleting Engines


To delete an engine, right click on the engine name and select Delete from the popup menu.

Deletion of Custom engines is permanent. Default engines can be undeleted by simply dragging them from the trash back into the engine list.








SubmitWolf - Displaying Engine Properties

Displaying Engine Properties





The submission status of each engine can be modified. In the engine list, Right Click on an engine entry you wish to view, and select Properties from the popup menu:






SubmitWolf - Editing Submission Status

Editing Submission Status


Engine Submission status can be modified from the Properties dialog. Right-click on an Engine entry, then select Properties from the popup menu that appears.

StatusThe current status of a submission as it appears on the reports.
Time/DateThe time and date of the last submission.
TimesHow many times the current URL has been submitted to the engine.
MarkSets the status of the engine to Submitted. This option is typically used to keep track of submissions done outside SubmitWolf.
ResetResets the Submit Status back to zero.
ReportDisplays the response returned by the engine to the last submission.




To make your changes permanent, click the OK button.




SubmitWolf - Clearing Submission Status

Clearing Submission Status



Right Click on an Engine Entry and Select Properties from the popup menu. Click Reset to clear the submit status of the selected engine. To make the changes permanent, click the OK button.




The Reset button, in the Engine Properties Dialog, will also erase all submission statistics for the current engine. This can be used to force a second submission to engines which have the NOSPAM rule, which would otherwise prevent multiple submissions of the same URL, by deleting the submission history.




SubmitWolf - Engine Expansion Pack

Engine Expansion Pack


You can now update your SubmitWolf subscription to include regional Search Engines. The cost ranges from only US$14.95 to US$49.95 per domain and includes 12 months of free updates.

To activate these, simply run SubmitWolf click on the Engines tab and select the region (FLAG) you would like activated.



SubmitWolf - Enterprise Edition

Enterprise Edition


The Enterprise Version of SubmitWolf has many additional features which are not available in the standard version. Most of these are designed to make the task of submitting multiple projects even easier, with an emphasis on providing all of the features necessary to start a full-scale submission service of your very own.

The Enterprise Version and all of it's features are covered in the following chapter.






SubmitWolf - Batch Submissions

Batch Submissions


Multiple projects can be submitted simultaneously as a single batch job. This is useful if you have a very large collection of client submissions or own multiple URLs that you wish to submit in a single, continuous process but simply do not have the time to submit each individually. You can select a group of projects and then submit these automatically in a batch, even allowing them to run overnight. To submit a batch of submission projects, you will first need to create a separate project for each URL that is to be submitted, and then enter the project details as described in Chapter 2 of this manual.

Once you have created all of the projects you wish to submit, select Project Manager from the View menu. To add a project to the batch submission list, right click the project and select Add to Batch from the popup menu.



To remove a project from the batch submission list, select the project then right click and select Delete from the popup menu.To remove all projects from the submission queue, click the Clear button.

To start the batch submission click the Start button.






SubmitWolf - Submission Report

Submission Report



A Submission Report is created for each project in the project directory. This report is called report.htm. This report is retained permanently. The Submission report contains the name of the site submitted to, submission status, last submitted date and times, link to the submission web page and the category the site was submitted into.



To view the Submission report, select Project Manager from the View menu option. Select the project you want a submission report for, and select Submission from the Reports menu option.








SubmitWolf - Detail Report

Detail Report



A Detail Report is created for each project in the project directory. This report is called details.htm. This report is retained permanently. The detail report contains the URL details and the contact details but have no submission information in them.



Unlike the submission report, the detail report can be customized to include a company name, logo etc. The look and feel of the detail report can be changed and fully customized by modifying the files found in the Template directory inside the SubmitWolf directory.

To view the Detail report, select Project Manager from the View menu option. Select the project you want a detail report for, and select Detail from the Reports menu option.



Note: Please note that you should have some knowledge of HTML before attempting to modify these files on your own, and we recommend that you create a backup of this summary report before making any changes.




SubmitWolf - Summary Report

Summary Report



A Summary Report is created for each project in the project directory. This report is called summary.htm. This report is retained permanently and is intended for the end customer who is being provided a submission service.



Unlike the submission report, the summary report can be customized to include a company name, logo etc, so as to provide your client with a more professional service. The look and feel of the customer summary report can be changed and fully customized by modifying the files found in the Template directory inside the SubmitWolf directory.

To view the Summary report, select Project Manager from the View menu option. Select the project you want a summary report for, and select Summary from the Reports menu option.



Note: Please note that you should have some knowledge of HTML before attempting to modify these files on your own, and we recommend that you create a backup of this summary report before making any changes.




SubmitWolf - Importing Project Data

Importing Project Data


SubmitWolf can build projects from data files created by external sources such as online submission forms.The data format required is described below.



Importing a data file
To import a form submission data file, start the Project Manager by selecting Project Manager from the View menu. Then select Import from the Project Manager File menu.




Importing Projects from the Clipboard
Form submissions in the above described format that are received via email,for example, can be imported directly from the windows clipboard. Copy the project data from your email client, and start the Project Manager by selecting Project Manager from the View menu. Then select Import Clipboard from the Project Manager File menu.

SubmitWolf will prompt you for the name of a new project to create. Enter a new name and click OK. The new project will be created and all available fields populated using the data from the clipboard.


Data file format
The output of the form must be decoded into a tagged file format with one field per line. This is the default format of many available FormMail CGI's. eg:
FIELD_NAME1=VALUE
FIELD_NAME2=VALUE
The following field name tags are recognized by SubmitWolf:

FIRST= First Name
SURNAME= Surname
TITLE= Title
COMPANY= Company name
STREET= Street Address
CITY= City
STATE= State
POSTCODE= State Code (eg: DC)
COUNTRY= Country
TEL= Telephone
FAX= Fax
MOBILE= Mobile
TOLLFREE= Toll Free Number
EMAIL= Email Address
URLTITLE= Title of Web Page
DOMAIN= Additional Domain of regional engines to submit to
LANGUAGE= Main language used on the page
DESCRIPTION= Ad Description
URL= Associated Url
USERNAME= Username
PASSWORD= Passwords
KEYWORDS= Keywords (eg: keyword1,keyword2)
CATEGORY2= Category Code
FIRST2= Replaces FIRST if encountered
SURNAME2= Replaces SURNAME if encountered
COMPANY2= Replaces COMPANY if encountered
STREET2= Replaces STREET if encountered
CITY2= Replaces CITY if encountered
STATE2= Replaces STATE if encountered
POSTCODE2= Replaces POSTCODE if encountered
COUNTRY2= Replaces COUNTRY if encountered
TEL2= Replaces TEL if encountered
FAX2= Replaces FAX if encountered
MOBILE2= Replaces MOBILE if encountered
TOLLFREE2= Replaces TOLLFREE if encountered
EMAIL2= Replaces EMAIL if encountered
Notes:

Each field name corresponds directly to an input field of SubmitWolf. The data must be on a single line with the exception of the DESCRIPTION field which can span several lines. eg:

DESCRIPTON=Line 1
Line 2
Line 3
Line 4
The CATEGORY field must have a numerical value representing a code of one of the SubmitWolf categories. These values can be found in the 'types.dat' file.




SubmitWolf - Preferences

Preferences


This Chapter will provide you with information on how to change the SubmitWolf Preferences.






SubmitWolf - Settings

Settings


To change browser and connection settings, select Preferences from the Options menu.



Browser:
Allows you to set the location of your default Internet browser. SubmitWolf will use this browser to open any web pages or reports from within the program. If you find that selecting some menu commands from within SubmitWolf are causing the program to 'lock up' or freeze, try setting this preference.

Timeout:
The length of time SubmitWolf will wait before attempting to retry and/or abort an unresponsive submission. The default timeout value is 8000 milliseconds. You should specify a larger value if you are experiencing frequent timeout and abort errors during a submission. If you specify a small timeout value, SubmitWolf will run faster, however SubmitWolf may begin skipping engines that are too slow to respond. Unless you have a very fast internet connection you should not use a delay of less than 2000 milliseconds as SubmitWolf may not function correctly.

Note: SubmitWolf will attempt to make contact with each unresponsive engine twenty times before issuing an abort command.

Number of Concurrent Connections:
SubmitWolf can submit to a number of sites concurrently. This means that the program can submit information to a large number of Search Engines simultaneously. This particular parameter defines how many concurrent connections are to be used. The maximum number of connections that can be used at any one time is 50 for SubmitWolf PRO and 1024 for SubmitWolf Enterprise.

User Agent:
Allows SubmitWolf to emulate, or copy, various types of Internet Browsers when contacting web sites with a submission. This is done to provide a more friendly response from some search engines. The default setting is Random.






SubmitWolf - Options

Options


To enter a reseller id, select Preferences from the Options menu.



Reseller ID:
Allows the user to enter a reseller ID. The ID can be obtained from the Trellian Partner program

Note, this feature is only available with in the Enterprise version of SubmitWolf




SubmitWolf - Proxy Settings

firewall/Proxy Settings


If you need to use a Firewall or Proxy to access the Internet, select Preferences from the Options menu and enter the Firewall/Proxy details.



Proxy:
If you need to use a Proxy Server to connect to the internet, you should specify the address of the proxy. If you find that you are getting constant 'Host not Found' messages, you should check and make sure that both the address and the port of your proxy are correct.

Port:
Specifies the port to use if using a Proxy/Firewall.

Username:
Specifies the username to use when accessing the Proxy/Firewall.
(Not required on all proxy servers, please ask your System Administrator for help if unsure)

Password:
Specifies the password to use when accessing the Proxy/Firewall.
(Not required on all proxy servers, please ask your System Administrator for help if unsure)






SubmitWolf - Sound Settings

Sound Settings


To change sound settings, select Preferences from the Options menu. The Sound settings in SubmitWolf allow the customization of sounds that can be triggered by the program in response to certain events or actions. To use this feature you simply select the event from the list provided. You can then assign a different Wave File (*.wav) to any event in this list.



Browse:
Allows you to browse your hard drive for sound files that you may assign to certain program events

Play:
This function allows for the preview and playback of all sound files you select

Event/Sound:
Provides a list of program events and all of the sounds assigned to that particular event

OK:
Assigns the sounds to the events you have selected

Note: SubmitWolf currently supports only standard Microsoft Windows Wave (.wav) files and is limited to loading up to 3 common program events: ProgramStart, ProgramExit and SubmitComplete.




Changing the program language

Changing the program language



To change the language that SubmitWolf uses, select a language from the Options menu.





SubmitWolf Interface

Interface


The main interface of SubmitWolf contains all of the most commonly used functions available to the user and is packed with features. From here you can see all of the submission sections laid out in a visually appealing and intuitive way.






The Project Tab

The Project Tab


This section deals specifically with the URL and web page details.




The Project tab fields

Field:Description:
URL TitleThis is the title of your web site
URLThe URL of your web site. Include the http:// prefix when entering the URL. A URL looks like http://www.trellian.com .To view the URL, click the >> button.
KeywordsEnter a list of keywords relevant to your web page. Click the >> button to edit your keywords using the Keyword Manager. Put the most relevant keywords first as some engines will only use the first 10 keywords
UsernameSome engines require you to specify a Username and Password. The username is required to make subsequent changes to your listing
Password:Some engines require you to specify a Username and Password. The password is required to make subsequent changes to your listing. The password is arbitrary, so pick any password you like
Domain:The domain extension of your URL. For example .au, .de, .fr If your site is related to a specific region, but has a different URL suffix (eg: .com), you can force submission by specifying an additional domain in this field.
Language:Select the language your web site is in
Description (Brief):Enter a brief description of your web page or its content. (256 Characters or less). This description may appear in search engine results.
Description (long):Enter a description of your web page or its content. (512 characters or less). The search results of most engines will only display a short extract. Usually, the extract is composed from the first few lines of your description.



The Project tab buttons

Button::Description:
SubmitSubmits the project with the current selections
PriorityStarts PrioritySubmit Desktop to submit your web site to engines in 48 hours. Visit Priority Submit for more information on paid inclusion.
HelpDisplays popup help
OpenOpens an existing project
ImportImports URL title, description and keywords from a web page. This saves you from typing the information already contained in your web page META tags.



The Category Tab

The Category Tab


This section deals specifically with the category or categories your web site falls into.



Many Search Engines sort and categorize URLs once they have been received. The next step is to select the categories which best describe your web site. Ensure that the most relevant category is listed first.

The categories are listed in the left window pane. The categories your web site will be submitted to are in the right window pane.


The Category tab buttons

Button::Description:
SubmitSubmits the project with the current selections
PriorityStarts PrioritySubmit Desktop to submit your web site to engines in 48 hours. Visit Priority Submit for more information on paid inclusion.
HelpDisplays popup help
ClearClears all the selected categories



The Contact Details Tab

The Contact Details Tab


This section deals specifically with the contact details of the web site's owner. Many of the fields can be left blank if they are not appropriate. Most search engines need all the details entered or they may reject your submission. Most engines do not publish your contact details, however they may appear as part of your listing on some online directories.

To clear all the contact details, click the Clear button.

The fields are explained below.




Field:Description:
CompanyContact's company name
First NameContact's first name
SurnameContact's surname
TitleContact's title eg. Miss, Mr, Dr etc.
EmailContact's email address. Ensure that the email address is valid as some engines will send you a confirmation email that requires you to respond.
StreetContact's street number and name
CityContact's city name
StateContact's state name. Some directories may classify your listing based on region, and may require/use this field.
State codeContact's state code eg: DC (optional)
ZipContact's zip or post code
CountryContact's country of residence. Some directories may classify your listing based on region, and may require/use this field.
TelContact's telephone number. On some directories the contact telephone number may appear as part of your listing, so this field is optional, however, some directories may not list your entry without a valid phone number.
FaxContact's fax number. On some directories the fax number may appear as part of your listing, this field is optional.
MobileContact's mobile/cell phone number. On some directories the mobile number may appear as part of your listing, this field is optional.
Toll freeContact or company's toll free phone number. On some directories the toll free number may appear as part of your listing, this field is optional.



The Contact Details tab buttons

Button:Description:
SubmitSubmits the project with the current selections
PriorityStarts PrioritySubmit Desktop to submit your web site to engines in 48 hours. Visit Priority Submit for more information on paid inclusion.
HelpDisplays popup help
ClearClears all the fields on the Contact Details tab



The Engines Tab

The Engines Tab


This section deals specifically with the engines, link lists and directories you wish your site to be submitted to.



To clear all the engine selections, click the Clear button.

The engine tab is explained in detail in the Engine Selector section of the manual.




The Engines tab columns

Column:Description:
The first column allows you to select the engine if it is on your submission list. You can resubmit failed engines by selecting their checkbox and clicking the Submit button.
The second column contains an image to show the type of engine. To see the icon legend, select Icon Legend from the Help menu.
EngineThis column displays the engine/list/directory name
The fourth column shows an image displaying either a green tick, blue diamond(pending) or a red cross for the status of the submission.
Last SubmittedThe date and time the web site was last submitted to the engine.
SubmitsThe number of times a web site has been submitted to the engine.
DomainsIf the engine accepts submission from specific domains, the domain is shown in this column.
EmailsShows the number of emails you can expect to receive from the engine after submission



The Engine Tab buttons

ButtonDescription
SubmitStarts the submission process to the currently selected engines.
HelpLaunches the pop-up help dialog to provide help on any selected item.
NewCreates a new engine in the list.
EditAllows you to edit the currently selected engine.
DeletePlaces the currently selected engine(s) into the trash bin.
Select AllSelects All items in the current folder.
PendingSelects the sites that have not been submitted in the current folder.
SubmittedSelect all sites that have been successfully submitted to in the past.
ClearDeselect all sites in the current list.



The Reports Tab

The Reports Tab


This section deals specifically with the submission reports.



The submission details for each search engine, directory or link list are available in the reports tab.

Exporting the report details:
After performing a submission, the reports can be exported. The reports are exported in CSV (Comma Separated Values) format. If you have Microsoft Excel installed, SubmitWolf will open Excel and display the exported table. If you dont have Excel, you are prompted to save the file as a CSV file. You can view this file in a text editing program eg. Wordpad. To export all the reports, select Export from the Reports menu. To export only the selected reports, select the reports by holding down the Control key and left clicking the reports. Then right click and select Export from the popup menu.

The Reports tab columns

Column:Description:
The first column allows you to select the engine if it is on your submission list. You can resubmit failed engines by selecting their checkbox and clicking the Submit button.
The second column contains an image to show the type of engine. To see the icon legend, select Icon Legend from the Help menu.
EngineThis column displays the engine/list/directory name
The fourth column shows an image displaying either a green tick or a red cross for the status of the submission.
StatusThe status column describes the status of the submission to the engine. The possible status options are: Submitted, Failed, Skipped,Pending, Timout and Unsupported. To view the response for an engine submission, select the engine and click the Response button. To view the engine's submission page, click the Open button. This can often show you why an engine submission has failed eg. a 404 error means the submission web page cannot be found.
DateThe date and time the web site was submitted to the engine.
TimesThe number of times a web site has been submitted to the engine.
DomainIf the engine accepts submission from specific domains, the domain is shown in this column.
URLDisplays the URL of the engine submission web page.



The Reports tab buttons

Button:Description:
SubmitSubmits the project to the currently selected engines
HelpDisplays the popup help
OpenOpens the submission web page for the selected engine in your web browser
HomeOpens the home page for the selection engine in your web browser
ResponseOpens the response web page for the engine submissions that returned a response to SubmitWolf. This is shown in your web browser.



SubmitWolf - Menu Options

Menu Options




File
New ProjectCreates a new Submission Project
OpenOpens an Existing Submission Project File
SaveSaves the current Project
Save AsSaves the current Project into a different Project File
DeleteDeletes the current Project
SubmitSubmits the current Project to all the selected search engines
UpgradeConnects to the Trellian server then checks for Software and Script Updates
Quit>Saves the current Project and then Exits




Edit
CutCuts the selected item or text from the program and places it onto the clipboard
CopyCopies the selected item or text to the clipboard
PastePastes the current data from the clipboard to the currently selected field




View
ToolbarToggle on or off to view/hide the Toolbar
StatusDisplays the connection status window
KeywordsOpens the Keyword Manager, a tool to help you manage and maintain a list of Keywords for your web page
Page Import WizardImports Keywords, Title and Description directly from a web page
Project ManagerOpens the Project Manager, which allows for the organization and batch submission of a group of projects




Reports
SubmissionDisplays the Submission Report for the current Project
ExportExports the submission results in csv format




Options
LanguageSets the language that SubmitWolf uses
Reset ProjectResets the current project to a default state. (Reports and Project History are deleted)
PreferencesAllows you to change SubmitWolf's Settings




Tools
Engine ManagerAllows you to edit and add new Engine Profiles to the Engine List
Search Term SuggestionProvides statistical information about the most popular search terms used in most major search engines
Keyword AnalysisAllows for the analysis of any given web site to test the page content in terms of engine ranking
Meta Tag EditorHelps you create effective meta tags to improve page ranking on search engines
BeOnTop RankingA statistical analysis and ranking tool which will help you analyze the top results from the major search engines
Ranking AnalysisA tool to help you analyse a web site to see how it ranks in the major search engines
Ranking AdvisorAnalyzes the HTML code of any given page and then provides you with suggestions and tips on how to improve the existing MetaTags
Link PopularityProvides a quantitative measure of how many other sites link to yours
Reciprocal Link CheckerAllows you to see which web sites are linking to a particular URL
Calculators3 in 1 calculator that allows you to determine your return on investment of your Pay Per Click advertising costs
SEO Knowledge BaseProvides indispensable information about Search Engine Optimization
PPC Bid ComparisonInstantly and easily scout multiple pay per click engines for the top bids on any keyword
Paid InclusionAllows for direct access to the leading Priority Submission services




Help
AboutShows information about the program
RegisterLets you enter your registration details into the program to turn it into a fully-licensed version
HelpProvides a handy Help window that offers advice on almost all SubmitWolf features
ManualSelecting this will open up the manual that you are currently reading
Tip of the dayProvides simple, yet informative Tips and Tricks to help you understand SubmitWolf better
Icon LegendThis is a list of SubmitWolf icons and provides clear explanations of what each symbol means
FAQGives you a list of 'Frequently Asked Questions' to help you identify and solve common issues with SubmitWolf
Acceptable Use PolicyThis is an informative and clearly written policy on the acceptable usage of SubmitWolf