SubmitWolf



In order to be found on the Internet, a site needs to be submitted to search engines and directories. SubmitWolf will save time by automatically submitting your site to the relevant search engines. To manually submit your site to the search engines will take months of your precious time. SubmitWolf can accomplish the same time consuming task in a matter of minutes! An easy to use submission wizard to is included to assist with the submission process.

Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.



SubmitWolf


 

Features Overview





 

Program Versions


There are three versions of SubmitWolf 7: Demo version, standard version and the Enterprise version.


 

Licence information



SubmitWolf 7 can be used on one computer at a time only. The SubmitWolf 7 licence can be transferred between computers once every thirty days. If you wish to use SubmitWolf simultaneously on multiple computers, you will need to purchase an additional copy of the software.

Licence transfer


Usage of SubmitWolf is governed by an acceptable use policy. The policy can be viewed on the Trellian website and is also listed in this manual under the Submission rules section. Failure to abide by this policy can result in your licence being suspended or cancelled. Cancelled users are not entitled to a refund.

 

System Requirements


Operating Systems:
   Microsoft Windows 2000/XP/Vista

CPU/Processors:
   Intel Pentium I, II, III, IV, AMD or compatible

RAM/Memory:
   64Mb or greater


 

Before Starting



If you access the Internet via a proxy server or require firewall authentication, you will need to enter these settings in SubmitWolf's Options.

Click the SubmitWolf Options menu and select Settings to access the Firewall/proxy settings.

Proxy and firewall settings


If you are using a software firewall, such as Zone Alarm, Norton Internet Security, or Windows XP service pack 2 firewall, you will need to configure the firewall to allow SubmitWolf to connect to the Internet.

SubmitWolf uses the http protocol which uses port 80. If you are having problems configuring the firewall/internet protection software, please seek support from the relevant software manufacturer.




 

Registering


SubmitWolf 7 can be purchased via the Trellian website, stores or authorised resellers.

To purchase the software from the Trellian web site, click the Help menu of SubmitWolf 7 and select Register. Click on the "obtain registration key" link. This will open the order form in a browser window.

Follow these steps to register SubmitWolf.

Step 1. - Select Register from the Help menu.

Help menu - register


Step 2. - Enter your registration details. Note that registration details are case sensitive. SubmitWolf 4, 5 or 6 serial numbers will NOT register SubmitWolf 7.

Software purchased from stores display the serial number in the CD jewel case. Use your email address as the registration name.


Enter registration details

If you have lost your registration details, click the relevant link on the registration window, and follow the instructions. Click the Next button to continue. If your registration details are accepted, a thank you message is displayed

Step 3. - SubmitWolf will then start the Engine Subscription Wizard, which will download the engines based on your selections. If you do not proceed with the wizard, the full program features will not be available. See the Engine subscription section of the manual for more information.

The engine upgrade wizard


 

Engine subscription wizard



The engine subscription wizard will download engines based on your selections. The wizard will be automatically started when SubmitWolf is registered, or if you have clicked the Subscribe button to change your preferences. This wizard can also be accessed by clicking the SubmitWolf Options menu and selecting Settings.

Engines are automatically updated prior to each submission, so there is no need to run this wizard to update the engines. Please note that SubmitWolf needs to be restarted after downloading the engine updates.

  1. When the wizard is displayed, click the Next button to continue, or Cancel to exit the wizard.

    Click Next to continue



  2. If your website content is in English, then select the checkbox to subscribe to the English language engines. This will download the English engines for submission.

    Optional general english engines



  3. Select the country that your web site(s) are based in.

    eg. If your site is based in France then select France from the list.
    If your site is based in the US, select United States from the list.

    NOTE: You may not force the submission to regionally specific engines if your site is not related directly to the region. This includes submitting sites to country specific engines if your site is unrelated to and/or outside the country.



    Select additional countries



  4. Select the checkboxes to subscribe to the Link Lists and multisubmit link farms.

    This option is not recommended.

    Optional link lists and multisubmit link farms



  5. Manual engines cannot be automated for various reasons. If you do not wish to submit to the manual engines, leave this option unselected.

    Optional manual engines



  6. The wizard will then download the engines.

    Downloading engines



  7. When the download has completed, restart SubmitWolf to reload the engines.

    Download complete



  8. When SubmitWolf is restarted, the Engine update complete message will be displayed.

    Engine update complete


 

Settings



To change the settings for SubmitWolf, click on the Options menu and select Settings

SubmitWolf settings


Concurrent Connections:
SubmitWolf can submit to a number of sites concurrently. This means that the program can send and receive information simultaneously. This setting defines how many concurrent connections will be used. The maximum number of connections that can be used at any one time is 50 for standard users and 1024 for Enterprise users.


Connection Timeout:
The length of time that SubmitWolf will wait before attempting to retry and/or abort an unresponsive connection. The default value is 2000 milliseconds. If you are experiencing frequent timeout errors or connection problems during a submission, try specifying a larger value.


Request Delay:
The length of time that SubmitWolf will wait between requests. The default value is 5 seconds.


User Agent:
The user agent name to send in outgoing requests. This setting is for advanced users only and can be left blank.


Automatically check for SubmitWolf updates:
Enables automatic update checking.

Note: Updates are not automatically downloaded



Changing the software language

The language used by SubmitWolf can be changed via the Options menu.

The language options




 

Program interface



SubmitWolf's functions are accessible via the toolbar buttons and the menus.

Submitwolf 7

Submission Wizard

SubmitWolf includes a wizard to assist with URL submission. To access the wizard, click on the Wizard button.


Popup help

SubmitWolf has a pop up help system embedded into the software. Click on a Help button to open the help viewer. As you click on different tools, menu items, checkboxes and fields, the help viewer will automatically display helpful information. To display information about a button, move the mouse cursor over the button for a few seconds and the buttons function will be displayed.




 

Upgrading


SubmitWolf 7 will automatically update the engines prior to a submission or ranking check.

To download the latest program upgrade, select the Upgrade option from the File menu. SubmitWolf will contact the upgrade server to check if there are any upgrades available.

Upgrade available message

To install the new version, click the Install button. To install at a later date, click the Cancel button.

 

Engine subscription renewal



SubmitWolf comes with 12 months free engine updates. The engines are used by SubmitWolf for submission. After the 12 months has elapsed, you will be prompted to renew the engines.

Expired engines message

The engine subscription can be renewed by clicking on the OK button, as an order form will be launched in your web browser. Alternatively the engines can be renewed via this URL: https://trellian-secure.vendercom.com/seotoolkit/pack.htm




 

Support


Trellian provides FREE email support for SubmitWolf.

If you are experiencing a problem or have a question, contact the support department by filling out the form at http://www.trellian.com/contact.htm.


We also offer a Live Chat service at http://www.trellian.com/livesupport.htm

Support hours are Mon - Fri, 9:00am - 5:00pm (Melbourne, Australia - Eastern Standard Time)

Please include your registration details, and some basic information about your computer and the operating system you are running. Before emailing support, please check the FAQ first, as 90% of all questions we receive are already answered on these pages. You can view the FAQ by selecting FAQ from the Help menu.

Using SubmitWolf



This chapter explains how to use SubmitWolf.

Submitwolf 7

 

Submission Rules



Most search engines have strict rules as to the type of sites and the number of submissions they accept.

The use of SubmitWolf is governed by an Acceptable use policy as outlined below.

Please note that these policies are in place for a very good reason: the use of SubmitWolf contrary to these policies will result in your IP address, URL or both being banned from many search engines.

  1. You may not use this program to SPAM search engines by submitting the same URL multiple times.

  2. You may not submit different URLs which are identical, or similar copies of the same page on the same server. (Otherwise known as "mirror sites")

  3. You may resubmit a URL if there is a significant change both to the URL title and page content.

  4. You may not modify the submission rules to force the listing of inappropriate sites for a given engine.

  5. You may not force the submission to regionally specific engines if your site is not related directly to the region. This includes submitting sites to other country's engines if your site is unrelated to and/or outside the country.

  6. You may not submit more than one URL from the same site to search engines unless the pages are unrelated or have significantly different content.

  7. You must select the most appropriate category for your URL

  8. You may not use the non-Enterprise version of the Software as the basis for an URL submission service or to submit third party sites.



 

Frequently Asked Questions



Please read through this list of questions and answers, as misuse of SubmitWolf can result in your site being ranked badly, rejected or even banned from the search engines.


Can I submit each page of my website?
No. Most engines specifically request that only the index page is submitted. There are two reasons for this:
  1. To prevent multiple submissions creating a large backlog of sites for search engines to index. Some search engines have people manually checking each website before it is listed, so submitting each page is not necessary and will increase the size of the submission queue.

  2. Most search engines will spider each page of your website anyway.
Many search engines will delete your submissions and refuse to index your site if you submit it multiple times.


What is search engine spam?

Search engine spam is defined as pages created deliberately to trick the search engine into offering inappropriate, redundant, or poor-quality search results. Examples of search engine spam are: Search engines do not add these types of websites to their index, and many engines will simply delete the submission or use algorithms to filter out such websites.

Search engine spam causes problems for legitimate website owners. Some engines review each submission manually and in these cases, the spam submissions extend the waiting time for site reviews. Engines that experience a large number of spam submissions will often implement a pay for inclusion scheme, a manual log in or registration prior to submission, or simply no longer accept any submissions at all.



What will prevent a search engine from indexing a website?

Many search engines cannot crawl sites that use frames, or sites that are created using flash. Sites using frames should be converted to an unframed site. CSS (cascading style sheets) can be used instead of frames.

Most search engines, including Google, cannot crawl pages that use "&=" as a parameter in the URL. Websites that use dynamic URLS for user tracking, must allow robots to crawl a website without requiring session IDs or URL parameters.

Search engines cannot read/follow JavaScript links. Replace JavaScript links with plain HTML links or place an additional section for HTML links on your website if the JavaScript links are necessary.

Most search engines do not index IP addresses - you must submit a domain name, not an IP address.

A search engine cannot index a website where the robots.txt file specifies a disallow statement for that engine.




Can I submit a free hosting URL eg. Geocities?

Many search engines will not index sites that use free hosting URLs. eg. Geocities, Freewebs, ISP hosting etc. due to their transient nature.
Examples of these URLs are:

http://www.myisp.com/~johnsmith
http://www.geocities.com/aaaaa/bbbbb/123456/
http://www.freewebs.com/sitename

Most engines specifically request that only top level URLs are submitted, and many request that no free hosting sites are submitted. This request is due to free hosting sites being indexed, only to become dead links when the site owner loses interest or the free hosting is terminated.

A top level URL is a URL with no subdirectories or page names specified. eg. http://www.trellian.com

To ensure that your URL can be indexed by all engines, it is suggested that you purchase your own domain name and web hosting.



How do I select an appropriate category for my website?
The category you select is important, as it dictates which search engines will be submitted to, and the category your site will be listed under in directories. If you select an inappropriate category, your site will be submitted to engines that are inappropriate for your site. eg. submitting an Accountancy service website to the Automotive / Cars category will result in the site not being indexed, as Automotive search engines aren't looking to index accounting websites.

If someone is looking for a company to do accounting, they won't be looking in Automotive or Music search engines, they will be looking on business and accounting related search engines.


The SubmitWolf categories are grouped logically. Please read the entire list before selecting a category, as there may be a more suitable category further down the list.

To select a category, you need to think what your website is mainly about. eg. A site about cars would be in the Automotive category. A website selling shopping cart software would be in the Internet / Software category. Even though the Automotive industry may be able to use the shopping cart software, the shopping cart website is not primarily car related.

If you need help selecting a category, contact support with your website's URL and we will advise you of the most suitable category for your site.




What type of sites can be submitted to the Personal Home Pages category ?
The Personal Home Pages category is for personal sites, eg sites about John Smith, John Smith's holiday photos, John Smith's family, John Smith's dog etc. This category is not for commercial / business websites.



Can I submit my website to different categories?
99% of engines specifically request that websites are submitted to ONE category only.

You can select multiple categories for your site, however SubmitWolf will select the category at the top of the list when submitting. If the top category is not supported by an engine, SubmitWolf will then select the next category on the list, and so on. For this reason it is very important to place the most relevant category at the top of the list.

Submitting a URL to multiple categories in a directory or search engine will result in the website or your IP address being banned from the search engine.



How often should I resubmit my website?

Many search engines request that you only submit your website once. These engines are marked as "No resubmission" in SubmitWolf, and any attempts to resubmit to them, will not be successful. This is to prevent multiple submissions, which can result in bad ranking, rejection or banning by the search engines. (see the first question on this page)
In addition, multiple submissions just create a large backlog of sites for search engines to index, so it will take longer for your site to be indexed. If you search for your website on a search engine or directory and it is indexed, then it does not require a resubmission. Generally search engines do not remove listings unless a site is non functional or if it violates the engine's policies.

Link lists (FFA sites) can be submitted to on a daily basis. The oldest links are replaced with the newly submitted links, meaning that your link can be cycled off the list in a matter of hours. SubmitWolf automatically allows multiple submissions to be made to the link lists. Link lists are not recommended as they result in a large amount of spam emails being sent to the email address used on the submission.




Why are some engines manual?

Manual engines cannot be submitted to automatically for various reasons such as:




Why doesn't SubmitWolf submit to .......?

Many major engines only accept paid listings. e.g. Overture and Looksmart.. For paid inclusion into these engines, visit http://www.prioritysubmit.com

Other engines, such as Yahoo, require manual submissions(see above FAQ item)



Why does SubmitWolf skip engines?



My website isn't in French and/or doesn't have a French domain. Can I submit my website to the French search engines?
Generally to be accepted in a foreign search engine, your site must contain information about the country, provide a service to residents of the country or provide information that is useful to people residing in that country.
Many search engines and directories will not list foreign sites in order to restrict their search engine to businesses within their own country.

For example, a website selling/advertising a house cleaning service in America, is not relevant or useful to residents of France.

In addition, many search engines will only list sites in particular languages. eg. German search engines will only accept German language sites. SubmitWolf automatically restricts submissions to search engines in countries that are not appropriate for your site.

Submitting inappropriate sites is considered as spamming, and can result in your SubmitWolf licence being revoked. Spamming search engines in this way leads to engines restricting submissions by requiring a unique security code to be entered prior to accepting the submission, or even implementing a pay per submission scheme.



I have submitted my site, so why hasn't it been added to an engine?
The time taken for your site to appear varies greatly. It may be instant, or it may take several months depending on the engine. The submission pages on most engines will give you an approximation as to how long it will take for your site to appear. Submitting your site to an engine does not guarantee that it will be listed, some engines may ban your website if they receive multiple submissions. Some engines review all submissions manually and the administrators can add or reject your submission at their discretion without notice. Many engines are now sending confirmation emails, that require an action to be performed in order to index the website. Failing to comply with the instructions in the email will result in the website submission being ignored.


If you have any other questions, please contact the support team.


 

Icon legend



The icon legend below explains the meaning behind the symbols used in SubmitWolf.

Icon legend


 

Category Descriptions



The category you select is important, as it dictates which search engines will be submitted to, and the category your site will be listed under in directories. If you select an inappropriate category, your site will be submitted to engines that are inappropriate for your site. eg. submitting an Accountancy service website to the Automotive / Cars category will result in the submission being deleted, as Automotive search engines generally don't index accounting websites.

If someone is looking for a company to do accounting, they won't be looking in Automotive or Music search engines, they will be looking on business and accounting related search engines.


The SubmitWolf categories are grouped logically. Please read the entire list before selecting a category, as there may be a more suitable category further down the list.

To select a category, you need to think what your website is mainly about. eg. A site about cars would be in the Automotive category. A website selling shopping cart software would be in the Internet / Software category. Even though the Automotive industry may be able to use the shopping cart software, the shopping cart website is not primarily car related.

If you need help selecting a category, contact support with your website's URL and we will advise you of the most suitable category for your site.

Adult (sex)

Category NameType of sites accepted
Image/ TGPAdult images and thumbnail gallery pages.
Film & VideoAdult film and video related sites
CDsAdult CD Rom related sites
GeneralAdult sites that are not covered by any other categories
LiteratureAdult related literature eg. books and other media.
Live Sex Video ConferencingAdult related Live video or webcams
MagazinesAdult magazines
Merchandise and equipmentSex shops and other adult related merchandise not covered by other categories
Phone SexPhone sex services
ServicesOther adult related services not covered by other categories eg. Escorts

Arts and humanities

Category NameType of sites accepted
ArtArt related sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category.
Cultural EventsCultural events
GeneralGeneral arts/humanities sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category
HistoryHistory
LiteratureLiterature related sites. Adult/sex related literature should be submitted to the Adult - Literature category. Magazines and Newspapers should be submitted to the Media - Magazines and Media - Newspapers categories.
Museums/GalleriesMuseum and Gallery sites. Sites selling art/crafts should be submitted to the Consumer Products -Art/Crafts category
MusicHobby related music sites. Sites promoting music products should be submitted to the Music/CD's or Music DVD's category. Sites providing a music service should be submitted to the Entertainment - music category.
PhotographyPhotography sites. Sites promoting photography services should be submitted to the Business and services - photography category. Sites selling photographs should be submitted to the Consumer products - Arts/Crafts category
TheatreTheatre related sites
Visual ArtsVisual Arts related sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category.

Automotive

Category NameType of sites accepted
Accessories / SparesAutomotive accessories and spare parts sales
Auto ClubsAuto / car club sites
AviationAviation related sites. Aviation sites specific to the tourism industry should be submitted to the Travel - Airlines category.
CarsCar related sites. Car dealers should submit to the Automotive - Dealers category.
DealersCar dealer/sales sites
GeneralAutomotive related sites not covered by any other categories
HistoryAutomotive history sites
InsuranceAutomotive insurance products and services
ManufacturersAutomotive manufacturer sites
Motorbikes and scootersMotorbike/scooter related sites
Rental CarsRental car services
ServicesOther automotive services not covered by any other categories
Trucks and vansTrucks and van related sites

Business and services

Category NameType of sites accepted
AccountingSites promoting accounting services
Advertising/MarketingSites promoting advertising and marketing services
AnnouncementsAnnouncement services
AgricultureAgriculture related services
BankingBanking related services. Mortgage related sites should be submitted to the Real Estate - Mortgage category. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category
BuildingBuilding services
Business to BusinessBusiness services for other businesses (B2B)
CharitiesCharities
ClassifiedsSites offering classified ad services
CleaningCleaning services
CommunicationsCommunications services. Mobile phone related sites should be submitted to the Electronics - Mobile phones category.
Conferences and MeetingsSites offering conference and/or meeting facilities/services
ConsultantsBusiness consultant services
CourierCourier services
Dating agenciesDating services
Electrical servicesElectrical services / electricians
General business servicesGeneral business services not covered by any other categories.
Graphic DesignGraphic Design services
Import ExportImport / Export services
Industrial GoodsIndustrial goods related sites
InvestigationInvestigative services
LegalSites offering legal information.
LogisticsLogistics services
Mail OrderMail order sales
MLMMLM (Multi Level Marketing) sites. Also known as Network Marketing.
OpportunitiesWork from home / business for sale / franchise opportunities
OrganizationsOrganizations. eg. Non profit, community
Other servicesOther services not covered by other categories. Business services should be submitted to the Business services category
PhotographyPhotography services
PlumbingPlumbing services / plumbers
PrintingPrinting services
Quality ControlQuality Control services
ResourcesBusiness resource information
Restaurants/cafesRestaurants, cafes and food services. Recipe and cooking related sites should be submitted to the Entertainment and recreation - Eating/drinking category
Scientific consultantsScience/technology consultants. Internet/computer consultant sites should be submitted to the Internet - consultants or Computer - consultants categories.
Science servicesScience related services
SecuritySecurity services
SpiritualSpiritual services
VeterinaryVeterinary services / vets
WholesaleWholesale services

Computing

Category NameType of sites accepted
BooksComputer related books
Computer consultantsComputer consulting services
Dealers and shopsComputer dealers / shops
GamesComputer game related. Gambling games should be submitted to the Entertainment - gambling category.
GeneralOther computer related sites not covered by any other categories
Hacking PhreakingHacking / phreaking related sites
HardwareComputer hardware
MultimediaComputer multimedia
NetworkingComputer networking related sites
Other servicesOther computer services not covered by any other categories
SecurityComputer security related sites
SoftwareComputer software. Sites promoting Internet related software should be submitted to the Internet - software category.
TrainingComputer training services. Sites promoting Internet related training should be submitted to the Internet - Training category.

Consumer Products and shopping

Category NameType of sites accepted
AntiquesAntique products
Arts/CraftArts/craft products
BeautyBeauty related products
BooksBooks
CDsCDs sales. Sites selling music CDs should submitted to the Music CD category
ClothingClothing related products
DVDsDVD sales. Sites selling music DVDs should submitted to the Music DVD category
Electrical / appliancesElectrical products. Computer related products should be submitted to the Computer categories.
FashionFashion products
FoodFood and drink products
FurnishingsFurnishing related products eg. furniture,curtains,carpets.
GardeningGarden products eg. plants, shovels, gloves.
GeneralOther products not covered by any other categories
Gifts/flowersGifts / flowers
HealthHealth related products. Sites promoting Drugs/medicines should be submitted to the Health - medicine category
JewelryJewelry
Music CDsMusic CD's
Music DVDsMusic DVD's
Office EquipmentOffice Equipment related services
Office SuppliesOffice supplies
Office furnitureOffice furniture
Online StoreOnline stores e.g. sites that allow purchase online. Select this category if there are no specific categories for your store listed in this category section
Toys/NoveltiesToys and other novelty/entertainment products. Adult related products must be submitted to the Adult - Merchandise & Equipment category

Education

Category NameType of sites accepted
Adult EducationAdult education services
DistanceDistance education services
High SchoolHigh schools
PreschoolPreschool services
SchoolsSchool sites
ServicesOther education services not covered by any other categories
SuppliesEducational supplies
Universities/CollegesUniversity and College sites
OtherOther education related sites not covered by any other categories

Electronics

Category NameType of sites accepted
Audio and Hi-fiAudio and hi-fi equipment sales, information and services
Mobile PhoneMobile Phone sales and services (including ringtones)
TelevisionTelevision sales/services/information. Sites related to television programs should be submitted to the Entertainment - Television category.
RadioRadio sales/services/information. Sites related to radio programs should be submitted to the Media - radio category
PDAPDA (Personal Digital Assistant) sales/service/information. eg. Pocket PC, Palm devices.
WAPWAP (Wireless Application Protocol) services/information
OtherOther electronics related sites not covered by any other categories
TelecommunicationsTelecommunications related sites. Sites selling or servicing radios or Mobile phones should be submitted to Electronics/Mobile Phones and Electronics/radio categories respectively.

Employment

Category NameType of sites accepted
AgenciesEmployment agencies/recruitment services
GeneralOther employment related sites not covered by any other categories. Work at home and other "opportunity" related sites should be submitted to the Business and services - Opportunities category.
Positions VacantEmployment vacancies / job offers. Work at home and other "opportunity" related sites should be submitted to the Business and services - Opportunities category.
Job siteJob sites listing multiple vacancies eg. http://www.seek.com.au

Entertainment and recreation

Category NameType of sites accepted
Amusement ParksAmusement Parks
BooksBooks reviews/discussions. Sites selling books should be submitted to the Consumer products - books category
CelebritiesCelebrity related sites
CinemaCinema related sites
Eating/DrinkingRecipe and cooking related sites. Sites promoting food and drink products should be submitted to the Consumer products - Food category. Restaurant/cafe/food service sites should be submitted to the Business and services - Restaurants/cafe category
ExhibitionsExhibitions and shows
Gambling - offlineGambling/betting/lottery sites that do not offer an online gambling service. This includes sites containing gambling tips/rules/information/bots etc.
Gambling - onlineGambling/betting/lottery sites that offer an online gambling service
GamesGames related sites. Computer game related sites should be submitted to the Computer - Games category. Gambling related sites should be submitted to the Entertainment - Gambling category
GardeningHobby gardening related sites. Sites promoting gardening products should be submitted to the Consumer products - Gardening category
GeneralOther entertainment related sites not covered by any other categories
HobbiesHobbies
House and homeHouse and home related sites. Sites promoting products should be submitted to the Consumer products category
HumorHumor/comedy related sites
MagazinesMagazine discussion. Sites promoting magazines should be submitted to the Media - Magazines category
MagicMagic shows/services. Sites discussing magic should be submitted to the Paranormal - Magic category
MusicMusic entertainment related sites. Sites promoting music products should be submitted to the Music/CD's or Music DVD's category. Sites about music as a hobby should be submitted to Arts and Humanities - music category.
OutdoorsOutdoor activity sites
People and societySites about people and society. Celebrity related sites should be submitted to the Entertainment - Celebrities category.
Pets/AnimalsPets/Animal sites
Television/RadioTelevision/radio related sites. Sites selling or servicing televisions/radios should be submitted to the Electronics - Television or Electronics - Radio categories.

Finance

Category NameType of sites accepted
AccountingAccounting related sites. Sites promoting accounting services should be submitted to the Business and services - Accounting category.
BankingBanking related sites. Sites promoting banking services should be submitted to the Business and services - Banking category.
GeneralOther finance related sites not covered by any other categories .
InsuranceInsurance related sites. Sites promoting vehicle insurance services should be submitted to the Automotive - Insurance category.
InvestmentsInvestment related sites.
Loans/CreditLoans/Credit related sites. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category.
MortgagesMortgage related sites. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category
Stock MarketStock Market related services

Health / Medical

Category NameType of sites accepted
Alternative MedicineAlternative Medicine related sites
DisabilitiesDisability related sites
Diseases and illnessesDisease related sites. Sites promoting medicine/drugs should be submitted to the Health - Medicine category. Sites promoting health products should be submitted to the Consumer products - Health category.
FitnessFitness related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.
HospitalsHospital sites
MassageMassage services
Medical CentersMedical Centers
MedicineMedicine/drug related sites. Sites promoting health products should be submitted to the Consumer products - Health category.
Mental HealthMental Health related sites. Sites promoting psychology services should be submitted to the psychology category.
OpticalOptical services
Other servicesOther health and medical services not covered by other categories.
PsychologyPsychology related sites.
Nursing HomesNursing Homes
Nursing servicesNursing services
NutritionNutrition related sites
SuppliesOther health/medical supply related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.

Industry

Category NameType of sites accepted
AgricultureAgriculture industry related sites. Sites promoting agricultural services should be submitted to the Business and services- Agriculture category.
ChemicalsChemical industry related sites.
ConstructionConstruction industry related sites. Sites promoting building services should be submitted to the Business and services - Building category.
ElectronicsElectronics industry related sites. Sites promoting electrical products/services should be submitted to the Electronics category or the Consumer products - Electrical / appliances category.
FoodFood industry related sites. Sites promoting food/drink products should be submitted to the Consumer Products - Food category. Sites promoting Restaurants, cafes and food services should be submitted to the Business and services- Restaurants category. Recipe and cooking related sites should be submitted to the Entertainment and Recreation - Eating/drinking category
GasGas industry related sites
MachineryMachinery industry related sites
ManufacturingManufacturing industry related sites
MetalsMetal industry related sites
MiningMining industry related sites
OilOil industry related sites
PharmaceuticalsPharmaceuticals manufacturing industry related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.
PlasticsPlastic industry related sites
PetrochemicalsPetrochemical industry related sites
RubberRubber industry related sites
TextilesTextile industry related sites. Sites promoting clothing/textile products should be submitted to the Consumer Products - Clothing category.

Internet

Category NameType of sites accepted
Access ProvidersInternet Access providers. This is for sites that offer Internet access only (eg. an IP address only), not other services such as email, support, newsgroups etc. Sites promoting ISP services should be submitted to the Internet - ISP's category.
Internet consultantsInternet consultant services.
GeneralOther Internet related sites not covered by any other categories. Personal home pages should be submitted to the Personal Home Pages category. Online stores should be submitted to the Internet - Online Store category.
ISPsISP (Internet Service Provider) sites
Promotion and SEOWeb site promotion and SEO related sites
ResourcesInternet resources. eg. Script archives, image archives, information about the Internet, tutorials etc.
Search EnginesSearch Engines eg. http://www.google.com. NOTE: This category is for sites that ARE search engines.
SoftwareInternet software related sites. Sites promoting software not related to the Internet should be submitted to the Computer - Software category.
TrainingInternet training services. Sites promoting non-Internet related computer training should be submitted to the Computer - Training category.
Web site hostingWeb site/hosting/domain services. Sites promoting Web site design services should be submitted to the Internet - Web site design category.
Web site designWeb site design services/information

Media

Category NameType of sites accepted
Advertising/AgenciesMedia agencies
ConsultantsMedia consulting services.
FilmFilm industry related sites. Sites discussing films, reviews etc. should be submitted to the Entertainment - cinema category.
NewspapersNewspaper sites
MagazinesMagazine sites. Sites discussing magazines, reviews etc. should be submitted to the Entertainment - Magazines category.
ProductionsMedia production sites. eg. Music/video/tv/radio production services.
Public RelationsPublic Relations sites
PublishingPublishing related sites
RadioRadio industry. Sites selling or servicing radios should be submitted to the Electronics - Radio category. Sites discussing radio programs for entertainment purposes should be submitted to the Entertainment - Television/Radio category.
ServicesOther media related sites not covered by any other categories.
TelevisionTelevision industry. Sites selling or servicing Televisions should be submitted to Electronics/Televisions category. Sites discussing Television programs for entertainment purposes should be submitted to the Entertainment - Television/Radio category
VideoVideo industry.

Music

Category NameType of sites accepted
AsianAsian music sites
Blues and rootsBlues and roots music sites
ClassicalClassical music sites
CountryCountry music sites
Fan sitesBand/artist fan and information sites
GeneralOther music sites not covered by any other categories
GospelGospel music sites
Heavy MetalHeavy Metal music sites
Hip hopHip hop music sites
InstrumentalInstrumental music sites
JazzJazz music sites
LatinLatin music sites
MP3MP3 related sites
Musical InstrumentsMusical Instruments
New AgeNew age music sites
OperaOpera related sites
PopPop music sites
RockRock music sites
SoulSoul music sites
TechnoTechno /electronic music sites
World MusicWorld music sites

Paranormal

Category NameType of sites accepted
ESPESP (Extra Sensory Perception)
Fairy AppreciationFairy related sites
GhostsGhost related sites
KryptozoologyKryptozoology sites
MagikMagik sites. Sites promoting a magic service/show should be submitted to the Entertainment/Magic category.
ParapsychologyParapsychology sites
SpectrologySpectrology sites
TelekinesisTelekinesis sites
UFOsUFO (Unidentified Flying Object) sites

Personal Home page


Category NameType of sites accepted
Personal Home pagePersonal sites only. eg. Sites about John Smith, John Smith's dog/family/hobbies. Commercial sites not permitted.
Family TreeFamily tree / Genealogy sites

Politics/Government

Category NameType of sites accepted
CityCity level of politics/government
ConsultantsPolitical/government consultants
CountyCounty level of politics/government
EmbassiesEmbassies
FederalFederal level of politics/government
GeneralGeneral political/government related sites not covered by any other categories
LegislativeLegislative related sites
MilitaryMilitary sites
OtherOther political/government related sites not covered by any other categories
ProvincialProvincial level of politics/government
RegulatoryGovernmental Regulatory sites
ServicesPolitical/government services
StateState level of politics/government
TaxTax information. Sites promoting accounting/tax services should be submitted to the Business and services- Accounting category

Real Estate

Category NameType of sites accepted
AgentsReal estate agents
ArchitectureArchitects/architecture
BrokersReal estate brokers
BuildersBuilding/construction information. Sites promoting building services should be submitted to the Business and services - building category
GeneralOther real estate related sites not covered by any other categories
MortgagesMortgage/home loan products and services
PropertiesProperties for sale
RentalsRental properties
RepairRepair services
SurveyingSurveying services
ServicesOther Real estate related services not covered by any other categories

Reference

Category NameType of sites accepted
DirectoryDirectories eg. http://dmoz.org NOTE: This category is for sites that ARE directories.
EncyclopediaEncyclopedias
LibrariesLibraries
OtherOther reference related sites not covered by other categories
WeatherWeather information

Religion

Category NameType of sites accepted
ChurchesChurch sites
ExperiencesReligious experiences
NewsReligious news
OtherOther religion related sites not covered by other categories
PhilosophyPhilosophy sites
ServicesReligious services
SuppliesReligion related products

Science & Technology

Category NameType of sites accepted
AgricultureAgricultural science related sites. Sites promoting agricultural services should be submitted to the Business and services - agriculture category. Sites related to the agricultural industry should be submitted to the Industry - agriculture category.
BiotechnologyBiotechnology sites
ChemistryChemistry sites. Sites related to the chemical industry should be submitted to the Industry - chemicals category.
EngineeringEngineering sites
GeneralGeneral science sites not covered by other categories
GeographyGeography sites
MathematicsMathematics sites. Sites promoting Mathematics software should be submitted to the Computer - software category.
MedicineMedical science related sites. Sites promoting medicine/drugs should be submitted to the Health - medicine category.
OtherOther science sites not covered by other categories
PaleontologyPaleontology sites
PhysicsPhysics sites
ResearchScientific Research sites
ScienceScience sites
Space/AstronomySpace/Astronomy sites

Sports

Category NameType of sites accepted
AthleticsAthletics sites. Sites promoting health products for athletes should be submitted to the Health - medicine category.
BilliardsBilliards sites
BadmintonBadminton sites
BasketballBasketball sites
BaseballBaseball sites
BoatingBoating related sites
BowlingBowling
ChessChess sites
CyclingCycling sites
EquestrianEquestrian sites
Extreme SportsExtreme Sports sites
FishingFishing sites
FlyingFlying/recreational aviation sites
FootballFootball sites
Formula 1Formula 1 sites
GymnasticsGymnastics sites
GolfGolf sites
HandballHandball sites
HockeyHockey sites
Ice SkatingIce Skating sites
Martial ArtsMartial Arts sites
Motor SportMotor Sport sites. Sites promoting automotive products and/or services should be submitted to the Automotive categories.
OlympicsOlympics sites
OtherOther sports sites not covered by other categories
Para GlidingPara Gliding and other aerial flight related sites
RugbyRugby sites
SkateboardingSkateboarding sites
SkatingSkating sites
SkiingSkiing sites
SnowboardingSnowboarding sites
SoftballSoftball sites
SoccerSoccer sites
SurfingSurfing sites
Table TennisTable Tennis sites
TennisTennis sites
ShootingShooting sites
SquashSquash sites
SwimmingSwimming sites
US FootballUS Football sites
VolleyballVolleyball sites
WrestlingWrestling sites
Water SportsWater Sports sites

Travel

Category NameType of sites accepted
ActivitiesTravel related activities
AirlinesAirline sites
Car RentalsCar Rentals specifically for tourists/tourism
CruisesSites promoting cruises
GeneralGeneral travel related sites not covered by other categories
HolidaysSites promoting holidays
Hotels/AccommodationHotels/Accommodation sites
Hot SpringsHot Springs
Tourist InfoTourist Information
ToursSites promoting tours
TransportTransport sites related to the Travel/tourism industry
Travel AgenciesTravel agency sites



 

Submission Wizard



Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.

To start the submission wizard, click the Wizard button on the toolbar. You can also start the Wizard via the Window menu.

Starting the submission wizard


  1. Enter a URL

    Enter the URL to submit.
    Most engines specifically request that only the index page of the site is submitted. eg. http://www.example.com

    Submitting multiple pages from the same URL is regarded as spamming the search engines.
    For example, http://www.example.com/page1.html, http://www.example.com/page2.html, http://www.example.com/page3.html etc
    The search engines will spider (crawl through all the pages on your site) and index the pages automatically.

    To add the URL to the current project, select the first option.
    To create a new project, select the second option.

    Click the Next button to continue.

    Entering a URL



  2. Enter the URL details

    Enter the URL title, brief description and long description.

    To import this information from a URL's meta tags, click the Import button and enter the URL to import from.

    • The title should be a brief one line description that summarizes the page or its content. Avoid using the URL or keywords as a title.

    • The brief description should be a one line description (250 chars or less) that summarizes the page or its content.

    • The long description should be a longer description (500 chars or less) that summarizes the page or its content.


    For a description of each field, see the URL details section.

    Click the Next button to continue.

    The URL details



  3. Enter site and login details

    Select a site type from the list.

    • Select Commercial if your site is business related or is selling or promoting a product and/or service.

    • If your site is not commercial in nature, select the non-commercial option.

    • If your site is promoting MLM (Multi level marketing - also known as network marketing) select the MLM option.

    • If your site is gambling related i.e. casino, bots, online gambling, gambling tips, betting etc. select the Gambling option

    • If your site is adult related i.e. sex, nudity, pornography, promoting adult products and/or services etc. select the Adult option.



    Select the main language used on the site from the language field.


    Enter a username and password for your submission. Some engines require this information and it can be used to edit a listing on a search engine at a later date.

    Click the Next button to continue.

    Entering site and login details





  4. Enter keywords for the URL

    Enter up to 15 keywords, with the most important keywords listed first.

    To import keywords from a URL's meta tags, click the Import button and enter a URL.

    Click the Next button to continue.

    Entering keywords



  5. Enter submission email address(es)


  6. Enter a valid email address in the Email field.

    Most engines require an email address to be entered as a requirement of submission. The email address may appear in the listing on some directories. An invalid email address may result in the site not being indexed. We recommend creating a yahoo, hotmail, gmail or other free web based email account for use with submissions. Some engines send a confirmation email, and if a response is not received, then your site will not be listed.

    You may use a different email address for the engines that send confirmation emails. Enter the email address in the Confirmation email field. Even if a confirmations email is entered, it is advisable to check both emails accounts to ensure that any stray confirmation emails are replied to.

    Click the Next button to continue.

    Entering email addresses



  7. Select a category

    Select the most appropriate category for your site. A brief description of each category along with category selection guidelines is available in the category description section of the manual.

    The most relevant category should be listed first, as this category will be used for submissions. If an engine does not accept submissions in the top category, the next category in the list will be used, and so on.

    Click the Next button to continue.

    Selecting a category



  8. Enter contact details

    Enter the contact details for your submission. Some directories will display this information in your listing. Compulsory fields are listed in red.

    Click the Next button to continue.

    Entering contact details



  9. Select engines for submission

    Select the engines to submit your site to. To submit to all the available engines, click the Select All button.

    Selecting engines

    Tick the "show FFA link sites" to display the FFA/link list sites. This option is not recommended. A link list (or Free For All) is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails promoting their products/services to your email address.

    Click the Next button to continue.



  10. Acceptable use policy

    The acceptable use policy will then be displayed. Please take the time to read this, as improper use of SubmitWolf may result in your licence being suspended.



    Click the OK button to continue or cancel to revise the submission.

    The acceptable use policy

  11. Spam warning

    If you have selected engines that send a large number of emails to the submission address, the spam warning will be displayed.

    Spam warning

    Click the Cancel button to go back and change the engine selection. Click the OK button to continue with the submission.



  12. License and engine update check

    SubmitWolf will then contact the upgrade server to check that the latest engine updates have been installed.

    If you are using the non enterprise version of SubmitWolf you will be prompted to use one of the domain licences for the submission. You can use up to 5 different domains with the non enterprise version.

    Domain licence message




  13. Submission complete!

    SubmitWolf will submit your site, and display the connection status window. For more information about this window, see the Connection status section of the manual.

    Connection status window

    After submission, SubmitWolf will display selection of submission reports that you can view.

    • Submission results - displays the engine list with the submission date, number of submissions and submission status fields e.g. submitted, failed, skipped etc.

    • Report - displays custom report builder with the options of displaying the submission details, submitted engine status, and/or the full engine report.



      Select the reports to view, then click the Finish button. The report details are described in the Reporting and maintenance section of the manual.



      Report selection




 

Importing previous SubmitWolf projects



SubmitWolf 7 will try to import projects from older versions automatically.

Projects can be manually imported by clicking on the File menu and selecting the Import menu option.

The import menu item





Change the file type to SubmitWolf projects, locate the project to import then click the Open button.

The default projects folder for SubmitWolf 6 is
C:\Program Files\TRELLIAN\SubmitWolf v6.0\Projects

The default projects folder for Submitwolf 5 is
C:\Program Files\TRELLIAN\SubmitWolf PRO v5.0\Projects


Changing the file type



SubmitWolf 7 requires more information than the previous versions, of submitWolf, therefore some fields may be blank after importing a project.

 

Submitting a URL



There are two ways to submit a URL. The submission wizard is an easy to use tool that walks through each step of the submission process.
For advanced users, SubmitWolf offers an interface similar to the previous SubmitWolf versions. The next section covers submission via the advanced interface.

Note: Non enterprise users are limited to 5 different domains for submission. If you wish to submit more than 5 different domains, you will need to upgrade to the enterprise version


 

Entering a URL



Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.

  1. To submit a new URL, click either of the "New URL" buttons.

     The New URL buttons


  2. Enter the URL, including the http://

    Entering a URL



    Most engines specifically request that only the index page of the site is submitted. eg. http://www.example.com

    Submitting multiple pages from the same URL is regarded as spamming the search engines. The search engines will spider (crawl through all the pages on your site) and index the pages automatically.




An "i" symbol will appear next to a URL if the URL is missing information required for submission. For example, the symbol will appear if one or more of the compulsory fields is incomplete and/or the URL has no engines selected for submission.

Missing details


 

Entering URL details



The next step is to enter as much information as possible about the web site you are submitting. Click the details button to enter URL details.

The details button


Below is an example showing the data entered for the details window.

Entering URL details


Red field labels indicate a compulsory field, all other fields can be left blank if not appropriate. See the table below for a description of each field.

Field: Description:
URL Title This should be a brief one line description that summarizes the page or its content. Avoid using the URL or keywords as a title.
URL The URL field should already contain the URL to submit.
Site Type Some search engines only accept specific types of sites. Selecting the appropriate site type will ensure that your site is submitted to relevant search engines.

Commercial - if your site is business related or is selling or promoting a product and/or service.

Non commercial -If your site is not commercial in nature, select the non-commercial option.

MLM - If your site is promoting MLM (Multi level marketing - also known as network marketing) select the MLM option.

Gambling - If your site is gambling related i.e. casino, bots, online gambling, gambling tips, betting etc. select the Gambling option

Adult / sex - If your site is adult related i.e. sex, nudity, pornography, promoting adult products and/or services etc. select the Adult option.
Category For the most appropriate placement in directories and specialty search engines, you need to categorize your web page.
You can select multiple categories for your site, however SubmitWolf will select the category at the top of the list when submitting. If the top category is not supported by an engine, SubmitWolf will then select the next category on the list, and so on.

To view a description of each category, see the Category description section of this manual.

Please ensure that the MOST appropriate category is the first one you select. This is important because some directories will only list your URL once, in a single category.

Note: ONLY submit your web site to categories that are appropriate and relevant to your web site. Submitting to categories not related to the web site is contrary to the SubmitWolf acceptable use policy, and can result in your submissions being banned from some engines.
Language Select the primary language of your site.
Username Some engines require you to specify a username and password. This username and password is required to make subsequent changes to your listing.

Both the username and password should be 6 characters long and contain no spaces or punctuation characters.

Note: Do NOT use your ISP logon password or your SubmitWolf registration details in these fields.
Password Some engines require you to specify a username and password. This username and password is required to make subsequent changes to your listing.

Both the username and password should be 6 characters long and contain no spaces or punctuation characters.

Note: Do NOT use your ISP logon password or your SubmitWolf registration details in these fields.
Keywords Enter a list of keywords relevant to your web page. Click the >> button to edit your keywords using the Keyword Manager. List the most relevant keywords first as some engines will only use the first 10 keywords.

Some engines use META tags to obtain the keyword list for the page, and ignore this field. You should ensure that your keywords are also present in your META tags. You can use the Meta Tags editor for this purpose.
Description (brief) Enter a short description of your website. (250 characters or less)

Note: The search results of most engines will only display a short extract. Usually, the extract is composed from the first few lines of your description. It is thus a good idea to keep the description brief and ensure that the most relevant information is contained in the first few lines.

Some engines use META tags to obtain the description and extract, and will ignore this field. You should thus ensure that your description is also present in your page as a META tag. You can use the Meta Tags editor for this purpose
Description (long) Enter a longer description of your website. (500 characters or less)

Note: The search results of most engines will only display a short extract. Usually, the extract is composed from the first few lines of your description. It is thus a good idea to keep the description brief and ensure that the most relevant information is contained in the first few lines.

Some engines use META tags to obtain the description and extract, and will ignore this field. You should thus ensure that your description is also present in your page as a META tag. You can use the Meta Tags editor for this purpose
Company Enter your company name. If your site is non commercial (personal homepage or information website) leave the company field blank.
First Name First name of the site owner/webmaster/submitter.
Surname Surname of the site owner/webmaster/submitter.
Title Title of the site owner/webmaster/submitter.
Email Ensure that you enter a valid email address as some engines will reject submissions with invalid email addresses.

Some engines will send indexing/listing notifications to this address.

A free based email address, such as hotmail, yahoo or gmail is recommended. Note: Some directories may use the email address as part of the URL listing.
Confirm Some engines will send a confirmation email that requires an action to be performed in order for the site to be listed/indexed. Confirmation emails will be sent to the confirm email, if entered.
Street Enter your street number and name. Note: This may appear in the listings. You can put a dash or n/a in the field, however some engines will not accept the submission without an address.
City Enter your City name. Note: Some directories may classify your listing based on locality, and may use this field.
State Enter your state name. Some directories may classify your listing based on region, and may require/use this field.
State Code Enter the State Code. e.g. DC, VIC etc. If not appropriate, leave this field blank.
Zip Enter your ZIP or Post Code.
Country Enter the website's country of origin. Some search engines/directories will use this field to determine the category/section that your site will be listed in.
Tel Enter your telephone number. On some directories the telephone number may appear as part of your listing.

This field is optional, however some directories may not list your site without a valid phone number.
Fax Enter your fax number. On some directories the fax number may appear as part of your listing.
this field is optional.
Toll Free Enter your toll free phone number. On some directories the toll free number may appear as part of your listing.
This field is optional.



 

Importing URL and contact details



SubmitWolf features helpful functions to import URL details and to load previously saved contact detail sets. This significantly speeds up the data entry process so that only the site type, category and language fields require manual input.


Importing URL details

To import a URL's details, such as title, description, keyword etc, directly from the URL, click the Import button on the details window.

The Import button


The wizard will step through the import process, and populate the relevant fields in the URL details window.

The import wizard






Importing contact details

Contact details can be saved and imported to allow for quick data entry. Generally this function would be used by Enterprise users, who are submitting websites on behalf of clients.

To use this function, a set of contact details must first be saved. To save the contact details, ensure that the relevant fields are filled out. This function will save the following field data:


Then click on the Contact details menu, and select Save.

Saving contact details


Enter a filename to complete the save process.



To load the contact details, enter the new URL and click on the details tab. Click on the Contact details menu and select Load.

Loading contact details


The Contact details will be loaded into the URL details window. Any existing data will be overwritten.


Loading contact details


 

Search engine selection



  1. To select search engines for submission, click the Engines button on either the main toolkit window or on the URL details window. The URL, language and country fields must be filled in prior to engine selection.

    The Engines button


  2. If you have selected a country for which you do not have an engine subscription, a warning message will be displayed.
    To install the engines, click the Yes button. Click No if you do not want to install the engines.

    Prompt to install engines for a country




  3. You will be presented with a list of engines in your subscription that will accept your URL, based on the details you have entered. To change your engine subscription, click the Subscribe button

    Some engines may not be selectable. SubmitWolf will automatically determine which engines are not appropriate for your site.
    eg. If your site is not commercial, then all commercial based engines will be unavailable for selection. If your site is not Travel related, all Travel search engines will be unavailable for selection. etc..

    The engine selection window


    The engines are divided into a number of categories. These are accessed via the folders on the left hand side. Engines in each category can be selected separately. The Engines folder contains all automated search engines and directories.

    Image: Category: Description:
    Search enginesSearch enginesThese engines are search engines and are located in the Engines folder
    DirectoriesDirectoryThese engines are directories and are located in the Engines folder
    Link listsLink ListsThese sites are link lists (FFA) sites. A link list is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails (spam) to your email address. Link list submission is not recommended. Link lists are found in the Link Lists folder
    MultisubmitsMulti SubmitA single submission to a multisubmit engine results in the URL being submitted to multiple FFA sites. This option is not recommended. Multi Submit engines are found in the Multi Submit folder
    Manual enginesManual Sites These are sites for which SubmitWolf does not have an automated submission script. This is either because it is too difficult to create such a script, the site is too specialized, or a script has not yet been written and may be available in the next upgrade. For manual submission details see the Manual submission section of the manual. Manual Submission engines are found in the Manual folder
    ReciprocalReciprocalReciprocal engines require a link on your web site to the engine's web site before they will list your site. For this reason, the reciprocal engines are found in the Manual folder
    ShadowShadowShadow engines are powered by a third party indexes. For example, the AOL search engine uses results from the Google index. These engines are marked as submitted when you submit to their powering index.


  4. There are several ways to select engines:

    Selecting engines one at a time

    To select the engines one at a time, simply tick the checkbox next to the engine(s) you wish to submit your site to.

    Selecting engines manually


    Quick selection

    Click the Select button (or use the Select menu) to specify the types of engines to select for submission.

    Select button

    There are several different types of engines that can be selected:

    • True engines - These engines are search engines. Search engines do not organize websites in category listings, rather they determine which websites to display based on an entered search term. An example of a search engine is Google. http://www.google.com

    • Directories - A directory indexes websites by placing each site into a particular category. A directory displays a list of the available categories, and when a category is viewed, all the sites listed in the category are displayed. Some directories also offer a search function. An example of a directory is DMOZ at http://dmoz.org

    • FFA pages - An FFA page (also known as a Free For All or link list) is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails (spam) to your email address. This option is not recommended.

    • Multisubmit - A single submission to a multisubmit engine results in the URL being submitted to multiple FFA sites. This option is not recommended.


    Pending engines are engines that have not had a prior successful submission. To select the pending engines, select the Pending ONLY option. To select all engines, select the ALL option.


    Setting default engines

    To define a default selection of engines, select the engines that you wish to include in the default setting.

    Then click the Select menu and choose the Set Default option.

    Setting default engines

    To apply the default engine selection, click the Select menu and choose the Default option. A default button also appears in the Select button options.


    When finished ...

    Click the Submit button to begin the submission process.

 

Submission confirmation



You should now be ready to submit your URL.

  1. Check submission details
    Check that the submission details are correct, as this is the final opportunity to change this information.

    Ensure that you are connected to the internet, and click the Submit button.

  2. Acceptable use policy
    The Acceptable use policy will be displayed. Please read the policy and check that your submission will not violate any of the conditions listed.

    Acceptable use policy




  3. Spam warning
    If you have selected engines that send a large number of emails to the submission address, the spam warning will be displayed.

    Spam warning

    Click the Cancel button to go back and change the engine selection. Click the OK button to continue with the submission.



  4. License and engine update check
    SubmitWolf will then contact the upgrade server to check that the latest engine updates have been installed.

    If you are using the non enterprise version of SubmitWolf, you will be prompted to use one of the domain licences for the submission. You can use up to 5 different domains with the non enterprise version.

    Domain licence message


  5. Connection status
    The connection status window will show the status of the submission process. For more information about the Connection status window, please see the Connection status section of the manual.

    The connection status window


  6. Submission completed
    Depending on the speed of your Internet connection, and the number of engines selected, the submission process should take between 2 to 10 minutes.




 

Connection status

The Connection status window provides a visual feedback of the submission status. To view the connection status window, click on the Window menu and select the Status menu item. To cancel the submission, click the Stop button.

When the submission has finished, the connection status window will display "Submission complete".

The connection status window




Advanced Connection Status view

An advanced view of the connection status can be viewed by resizing the connection status window. This will display the engines that are being contacted, the engines responding to the contact, and the engines that have failed or are still yet to respond.

Advanced connection status view


Connection status values

Pending:
Engines that have either not received a submission or are yet to respond.

Submitted:
Engines that have successfully received your submission.

Failed:
Engines that result in a submission failure. The engine may have an error on submission , eg. server errors or database errors, they may have moved or removed their submission page without warning, or they may be experiencing network problems. You can view the response received by right clicking on the engine in the Engines window, and selecting the Response menu item from the popup menu.

Skipped:
Engines that are not appropriate for the category or country that you selected are skipped.

Idle:
The engine is either queued for submission and is simply waiting for a connection to become available, or there is no response from the engine as yet.

Connecting:
This indicates that the engine has been contacted and an attempt to make a connection has been initiated.

Connected:
This indicates that the engine has been contacted and has made a successful connection.

Resolved:
This indicates that the engine's domain name has been resolved to an IP address.

Timed Out:
This indicates that the engine has not responded, or has taken too long to respond.



 

Submission status



A small icon next to each engine name indicates the submission status of that site. The following key explains the meaning of each icon:



Icon:Meaning: Description:
SubmittedSubmitted The URL has been successfully submitted to the site
PendingPending A submission has not been made to this site.
FailedFailed A submission to the site failed or returned an error. The cause for the failure may be provided in the engine response.
MovedMoved The response page of this site has moved and SubmitWolf has not been able to determine whether the submission has failed or succeeded
Timed outTimeout An attempt has been made to submit to the site, but the connection timed out before the submission was complete.
SkippedSkipped The engine was not appropriate for the URL that was submitted.



Engine response

To view an engine's response page, right click the engine and select the Response menu option. If the engine returned a response, a browser window will be opened, displaying the engine's response to your submission. Useful information can be obtained for failed submissions as the engine's often provide an error message. eg. URL title too long.

Viewing an engine's response


Engine properties

The submission status of each engine can be modified. In the engine list, right click on the engine, and select Properties from the popup menu. You can edit the submission status by changing the relevant fields, or clicking the Mark button to add a current timestamp. The reset button will reset the engine's submission status.

Engine properties

Warning: when resetting the submission status for engines with the "No multiple postings" rule, note that this will allow another submission to these engines. This will result in the engine receiving multiple submissions of your URL, which may violate the engine's submission rules and result in a ban of your URL.

 

Manual submissions



SubmitWolf has several hundred engines in its database which are not able to be automated (See the submission frequently asked questions for an explanation). These Engines are listed inside the Manual Folder in engines selection window.

Follow the instructions below to submit to a manual engine:

Step 1.

From the Engines window click on the Manual folder. Right click on the engine to submit to, and select Open from the popup menu. This will open a browser window displaying the engine's submission page.

Opening the submission page


Step 2.

Enter your web site's information into the submission form and follow the submission instructions. eg. enter security code etc.

Enter submission information


Step 3.

When the submission has been completed. mark the engine as submitted. To do this, right click on the engine and select Mark as Submitted from the popup menu.

Marking as submitted


The engine will then display a green tick and a timestamp.

Manual submission complete




 

Batch submissions



To perform a batch submission (to submit more than 1 URL at once) enter the URLs and their details.

If any compulsory URL details have not been entered, or if there are no engines selected for submission, an "i" symbol will appear next to the URL. URLs with missing information will NOT be submitted if selected for batch submission.

Missing details



Default engines
Default engines can be set in SubmitWolf, and the default selection can be applied to the URLs to help speed up the submission process.
To define a default selection of engines, open the Engine selection window and select the engines that you wish to include in the default setting.

Selecting engines for default


Click the Select menu and choose the Set Default option.

Setting default engines


To apply the default engine selection after entering a new URL, right click the URL, and choose the Select menu item. Click the Default button to select the default engines.



Submitting the URLs
To submit the URLs, hold down the control key while selecting each URL, then right click and select Submit. SubmitWolf will submit the URLs sequentially.

Submitting URLs in a batch


 

Reporting and maintenance



SubmitWolf can generate different types of submission reports, and provides methods for reporting non functioning engines and suggesting new engines.

These tools are described in the following manual sections.

 

Reports




To create a report, open the engines window, click the Report menu and select Build report. There are three different report sections that can be included in the report:



The build report window allows you to select which report sections to include.

The report builder



The report will be displayed in a web browser window. For information about the Enterprise reports, see the Enterprise features section of the manual.



Example of the URL details report section

Example of the URL details section of a report



Example of the Submitted engines summary report section

Example of the Submitted engines summary section of a report:



Example of the engines report section

Engine report example

 

Submission history



To view a URL's submission history, select the submission tool, right click on the URL and select properties.

Project submission history

URL
The URL

URL title
The URL title

Submitted
The number of engines that have been submitted to successfully.

Failed
The number of engines to which submission failed.

Skipped
The number of engines to which submission was skipped.

Pending
The number of engines to which submission is pending. i.e. Engines that have not been submitted to yet.

History
The submission history.


 

Reporting non functioning engines



Non functioning engines can be reported directly to the support team via SubmitWolf. Prior to reporting an engine, the engine's response should be viewed. A failed submission does not always mean that the engine is not working. The failure may be due to the data that was submitted. Some engines will return a response page that contains information about the failure.

To view an engine's response page, right click the engine and select the Response menu option. If the engine returned a response, a browser window will be opened, displaying the engine's response to your submission. Useful information can be obtained for failed submissions as the engine's often provide an error message. eg. URL title too long.

To report a non functioning engine, open the engines window and highlight the engine to report. Click on the Options menu and select Report broken engine. You can also right click on the engine, and select the Report broken engine option from the popup menu.

Reporting a non functioning engine

Enter a brief description of the problem, and click the submit button.

The broken engine report

The support team will review the report and make any changes as required.


 

Suggesting new engines


New engines can be suggested to the support team via the Engines window. Click on the Options menu and select Suggest new engine.

Suggesting a new engine

All suggestions are reviewed by the support team prior to inclusion.

 

SubmitWolf Enterprise



SubmitWolf Enterprise allows submission of an unlimited number of URLs. SubmitWolf Enterprise can be used to run a submission service, or to submit 3rd party URLS. Enterprise users may wish to use the batch submission function to streamline submissions. See the Batch submissions section of the manual for more information.


 

Importing Data



SubmitWolf can build projects from data files created by external sources such as online submission forms.

Importing Projects from the Clipboard
Form submissions (in the format described below) received via email, for example, can be imported directly from the Windows clipboard. Copy the data from the email, then click on the File menu and select Import Clipboard

The data will be entered as a new URL in the current project, with the relevant URL detail fields populated.


Data file format
The output of the form must be decoded into a tagged file format with one field per line. This is the default format of many available CGI scripts. eg: Formmail.
FIELD_NAME1=VALUE
FIELD_NAME2=VALUE
The following field name tags are recognized by SubmitWolf: Note that some fields require a specific value eg. country, language, and category. A list of these values and/or a sample HTML submission form using these values, can be obtained from support.

FIRST= First Name
SURNAME= Surname
TITLE= Title
COMPANY= Company name
STREET= Street Address
CITY= City
STATE= State
STATECODE= State code
ZIP= ZIP / post code
COUNTRY= Country. Country list available from support
TEL= Telephone
FAX= Fax
MOBILE= Mobile
TOLLFREE= Toll Free Number
EMAIL= Email Address
CONFIRM= Email Address for submission confirmations
URLTITLE= Title of Web Page
CNTCODE= Country code eg. au or fr. List available from support
LANG= The language used on the site. Language list available from support
SDESCRIPTION= Brief Description
DESCRIPTION= Long Description
URL= Url
TYPEID= Type of site. eg Commercial, non commercial. Value list available from support
USERNAME= Username
PASSWORD= Passwords
KEYWORDS= CSV Keywords (eg: keyword1,keyword2)
Notes:

Each field name corresponds directly to an input field of SubmitWolf. The data must be on a single line with the exception of the DESCRIPTION field which can span several lines. eg:

DESCRIPTION=Line 1
Line 2
Line 3
Line 4
The CATEGORY field must have a numerical value representing a code of one of the SubmitWolf categories. These values can be found in the 'types.dat' file.


 

Setting up an online submission form



SubmitWolf enterprise users may wish to use an online form to accept customer website submission information.

To take submission orders online, a HTML form is required. A client based form submission i.e. mailto is not recommended. For users not experienced in cgi programming, the Formmail cgi-script is a free simple server side form processing script. The home page for the script can be found by searching for Formmail on Google.

The form needs to have specific field names and values in order for SubmitWolf to use the data.

Here is a sample section of a submission form:


A section of a sample submission form


You may wish to use JavaScript on your submission form to enforce the following rules:


Failing to abide be the SubmitWolf submission policy may result in your licence being suspended or cancelled. It is advisable to check that a submission will not violate the policy prior to submitting the site.

You may wish to display or link to the category descriptions on your submission page to assist with correct category selection.



If you wish to use your own email address as the confirmation email, you can hard code your email address as a hidden field on the form, or hard code it into the CGI script. The same applies for any other fields, such as username/password.

To obtain HTML code for a submission form, contact Support.

 

Exporting submission data



To export the submission data for a project in a CSV (comma separated values) file, ensure that the URL is currently selected, open the engines window, click on the File menu and select the Export item.

Exporting submission data




 

Reports



To create a report, open the engines window, click the Report menu and select Build report. There are three different report sections that can be included in the report:

Enterprise users can customize the report to include a company name, logo etc, to provide your client with a more professional service.

The look and feel of the report can be changed and fully customized by modifying the HTML code of the report.htm file in Template directory.

Note: Please note that you should have some knowledge of HTML before attempting to modify files , and we recommend that you create a backup of template files before making any changes.



Submitted engines summary report

An example of the engines summary report section:

Summary report example



URL details report

An example of the URL details report section:

Submission details report example